Fulfilling Sponsor Expectations
Award documents (e.g. Notice of Grant Award) will outline sponsor expectations and will generally reference terms and conditions, timelines for financial and technical reports and deliverables, compliance and other valuable information related to the project. They may also reference when sponsor approval must be sought for modifications/changes to budgetary/administrative or technical work. Knowledge of federal guidelines, sponsor referenced documents, and university policies are the responsibility of the Principal Investigator. The notification or award letter should be reviewed at the time of receipt by the Principal Investigator and his/her assigned research administrator. For questions related to the terms and conditions of the award, contact the assigned Sponsored Research Grant Officer
Project Account Summary (PAS)
The PI and department will be sent a copy of the Project Account Summary (PAS) once a chart string has been established. The PI and department are responsible for verifying that the information provided in the PAS is consistent with the award documentation. Sponsored Research should be notified if corrections need to be made. It is important to understand and review the NU Financial structure to make sure only appropriate expenses are charged to the project. Questions about properly classifying expenditures should be directed to Accounting Services for Research and Sponsored Programs (ASRSP)
Financial Monitoring Resources
Data integrity within these systems is critically important for reports generated for use by the Principal Investigator, the departments and schools, as well as reports to agencies. If information does not appear to be accurate, contact Sponsored Research, ASRSP, or Cost Studies for updating award information within the applicable system(s).
The Electronic Sponsored Projects Requests (ESPR)
system can be used to request changes to an award including rebudgeting, opening a new budgetary account, personnel changes, requests for no cost extensions, and endorsement of correspondence to a sponsor. ESPR is also used for requesting new, continuing, and modifications to subcontracts. Faculty and research administrators should review the terms and conditions of an award and sponsor policies regarding project modifications such as changes in work scope, changes in personnel or effort, or the extended absence of the PI. Modifications to an award can be discussed with the Sponsored Research Grant Officer to determine appropriate action prior to completion of the ESPR request(s). If ESPR does not allow for the requested modification, see additional forms available here
University Endorsement for Correspondence
Correspondence to external funding agencies concerning the administration of sponsored projects requires University endorsement prior to transmittal. Correspondence pertaining to post-award administration is reviewed by the Sponsored Research research administrators. Once reviewed, correspondence is endorsed for the University and forwarded to the appropriate funding agency; a copy is also forwarded to the principal investigator (PI). Upon receipt of a response from the funding agency, Sponsored Research will notify the PI and the PI's department. Should the nature of the request involve rebudgeting or an extension of time, such action will be performed only after receipt of agency approval.
The terms and conditions of an award should identify the date of all deliverables including the final technical, financial, and property reports and invention statements. Final Technical Reports are the responsibility of the PI. If an award requires Sponsored Research endorsement, it should be routed through ESPR. Questions related to final financial and property reports should be directed to ASRSP
. For information about submitting final invention statements in eRA Commons, click here